Asset Management
Every asset. From warehouse to precinct and back.
Maintain accurate inventory of Election Assets and consumables
Reclaiming the Chain of Custody
Full Lifecycle Asset Management for Elections.
End-to-End Operational Visibility
Asset Lookup
Look up Election Assets
Information Hub
View details of the assets including the model, Slno, location, status and other critical information
Lifecycle Control
Allow the user to change the status from a life cycle standpoint
FOIA Readiness
Provide the ability to input tech notes and make it available for FOIA queries
Document Vault
Allow the user to attach documents, quick user guide, warranty, L&A reports, inspection reports, and more
Consumable Tracking
Look up the consumables inventory information
Procurement Notes
Add notes about any procurement options for the given supply / consumable
Instant QR Access
Scan the QR Code of the Asset and quickly access information
Key Benefits
Unmatched accountability for every piece of election equipment.
Secure Chain of Custody
Digital signatures and timestamps for every asset transfer, from warehouse to precinct.
L&A Audit Readiness
Maintain perfect testing records and checklists, instantly exportable for FOIA requests.
Inventory Efficiency
Track consumables like pens and lock seals alongside machines to prevent supply shortages.
Mobile Flexibility
Field techs can update status and input notes on-site using our integrated mobile app.
Technical Breakdown
The robust infrastructure behind our asset tracking system.
Cryptographic Logs
Every status change is hashed and logged, ensuring an immutable record of equipment movement.
Offline-First Scan
Our mobile app supports offline scanning for locations with poor connectivity, syncing when back online.
Custom API Schema
Highly flexible data model that supports any asset type, from high-tech scanners to basic signage.
Complete Feature Breakdown
- User friendly consolidated view of assets, checkouts,vendors etc with easy to intercept graphical representations.
- BallotDA helps to keep track of critical Election equipment viz. Poll Pads, BMD, Tabulators, UPS and Laptops from a life cycle standpoint
- Maintain inventory of consumables like Envelopes, Chairs, Signage, Lock Seals, Masks, Paper, and more
- Not limited to just election machinery, create and manage all election supplies including pens, envelopes, papers, notebooks, brochures, clips, staples etcs and more.
- The consumables are categorized, the minimum supply quantity and availability of stocks are efficiently tracked for amendment as per need.
- Quickly scan the QR / Barcode and update status of assets, input notes, and checkout from your mobile device
- BallotDA Asset Management Mobile App is a convenient yet highly function tool. It provides details, notes, files regarding the assets and consumables, with hands on capability to check out and check in.
- The QR code label can be directly scanned to capture information on the assets and consumables ensuring secure processing.
- Asset tracking system provides a complete chain of custody management across electoral districts.
- Manage these asset details using unique QR code label and monitor crucial information via logs in notes section.
- Document L&A test results, maintenance results, and quickly respond to FOIA requests
- Users can schedule maintenance for their assets through the system. This way their assets are always in the best condition when needed.
- Maximizes efficiency by managing the maintenance and repair tracking of voting machines. Including maintaining systematic checklists for verifying the proper function of the devices and its subsidiary parts.
- Most tailored and interactive L&A checklists that tracks all specifications and ensures the viability of the voting equipment.
- Designated packing list can be created for poll workers, precincts, registered voters or expected turnouts to calculate the supplies usable ratio to avert any shortfall.
- Robust supply checklist management that tracks election readiness, packing, proofing, completion and post election unpacking.
- Pertaining to location the consumables checkout are effectively maintained based on their order and stock. Saving lots of time and money.
- Know the condition of your election equipment and plan any spare assets ahead of time
- User management settings with options to set privileges for a user group or single user.
- Election managers can mange where asset is located, who had it, when they had it and for what reasons.
- Administrator can manage their assets checked out and checked in status based on the location or user. They can also set expected dates for certain assets to be checked back in as well.
- Highly configurable dashboard design depending on administrators view options.
- Ensure the integrity of election events, access all asset information such as tag no, owner, category, model, status, with updated date and time. Also add new asset details.
- Make informed decisions with variety of configurable user-friendly reports with import/export capabilities to gain insight into election asset data, locations, users or anything else related to the processes.
- Move away from the decentralized XLS files and manual updates
- Reduce dependency on paper forms, reduce search time, and digitalize your recap sheets
- Leverage the audit log to effectively respond to post-election queries, FOIA, litigation, and departmental audits
Your next election is already on the calendar
Tell us when it is. We’ll show you exactly how BallotDA makes a difference.